How to Bulk Add Artwork Images

1. Introduction

• Purpose
  This article explains how to bulk add images to Artworks registered in ArtXCloud.
  It covers both unique Artworks and Edition Artworks.
• Intended users
  Customer support staff or gallery staff adding or updating Artwork images in ArtXCloud for the first time
• Prerequisites
  You must be signed in to ArtXCloud.
  The Artworks must already be registered.

2. Instructions

1. Open the bulk image upload screen
   • Open “Artworks” from the menu.
   • In the upper-right corner, click “+ Add new artwork” > “Bulk artwork image registration.”
     
     
      
2. Create image folders
   • Create folders containing the images you want to upload.
   • Create a separate folder for each Artwork title or Main ID.

   • You can upload up to 100 JPG or PNG files at a time.
     
     For Edition Artworks, linking an image to one Artwork automatically applies the same image to the other Artworks in that Edition. You therefore need to create only one image folder for the Edition.
     
     1. When using the Artwork title
     
     

     If you link by Artwork title, every Artwork with the same title will receive the same image.
     
     2. When using the Main ID
     
     
      

3. Upload the image folders

   Select Artwork title or Main ID to match the folder naming method you used.

   ①If both a Main ID and Sub ID are registered, set the folder name to Main ID + Sub ID.
   
   Example 1:
   Main ID:A001, no Sub ID
   →Folder name：A001
   →The image is linked to Artwork A001.
   
   Example 2:
   Main ID: A001, Sub IDs: 001 / 002 / 003
   →Folder name: A001001 (or any one of the IDs)
   →Linking the image to A001001 also applies it to A001-002 and A001-003.
   
   ②Drop the folder into the upload area and click “Upload.”
   
   ③When the upload is complete, click “Link images.”
   
   ④The process is complete when the “Image linking has started” notification appears.
   
   
   

    

3. Notes and Frequently Asked Questions

• Perform the steps in this order: “Upload” and then “Link images.”
• You can upload up to 100 JPG or PNG files at a time.
• You cannot mix Artwork titles and Main IDs in the same bulk upload.

• Bulk image upload is not available for an Artwork when both a Main ID and Sub ID are registered.

   

4. After Completion

• After a successful upload, the images appear in the Artwork inventory list.

• You can immediately review and update the images from the edit screen.
   

5. Contact and Support

• If you have any questions or encounter any issues, contact us using the form below.

          👉 ArtXCloud Contact Form