How to Use Private View

This article explains how to create a customized Private View for a specific viewer from the Artwork inventory list, including how to generate text with AI.

1. What Is a Private View?

Private View lets you present selected Artworks to a specific Contact or collector.
You can share it via a URL, and its layout is optimized for viewing on smartphones.

2. Instructions

Follow the steps below.

STEP 1: Select Artworks from the Artwork inventory list

• Open the “Artwork inventory list” screen.

  

   

STEP 2: Create Private View

1. Select the checkboxes for the Artworks you want to include in the Private View.

2. At the top of the screen, select “Create Private View”.

   

STEP 3: Select the viewer

• Broad audience (unspecified viewers): AI generation: Not available

• Specific viewer (such as a collector or Contact): AI generation: Available
  

STEP 4: Enter a Private View title and click “Generate with AI”

1. Select a viewer.
2. Enter a Private View title.
3. Click “Generate with AI.”

AI generates the description using the following information:

• The viewer’s interests

• Notes
  Based on this information, AI automatically generates text explaining the rationale behind the Artwork selection.

  

STEP 5: Review and edit the text

You can freely edit the generated text.

Note: Text after “***” contains guidance for the gallerist. Review it and be sure to delete it before creating the Private View.

STEP 6: Review the selected Artworks

You can also reorder the selected Artworks.

STEP 7: Choose the displayed fields and language

• Artist name

• Title

• Year

• Description

• Language (Japanese or English)
  Select the fields you want to display.

STEP 8: Create Private View

Click the “Create Private View” button to generate the Private View page.

STEP 9: Review the Private View

After you click “Create Private View,” you will be taken to the Private View list. Review the Private View you created there.

STEP 10: Copy and share the URL

Copy the URL and share it by email, LINE, SMS, or another messaging service.

STEP 11: Unpublish, edit, or delete a Private View

Use the following options to unpublish, edit, or delete a Private View.

1. How to unpublish

2. How to edit

3. How to delete

3. Notes and Frequently Asked Questions

• Private View does not have a publication period setting.
  Therefore, when an Artwork is sold, we recommend that you unpublish or delete the Private View.

• Can I add or edit Artworks in an existing Private View?

  Yes. Go to Artworks Artwork inventory list, select the Artworks, and choose “Add to an existing Private View.”
   

4. Contact and Support

• If you have any questions about these steps, contact us using the form below.

  👉 ArtX Cloud Contact Form